X.org Foundation Duties
This page lists duties of the foundation/board and what not to forget on transitions:
Board Member
Get added as an Owner of bod-archives from an existing board member.
Add to board mailing list https://foundation.x.org/mailman/listinfo/board, remove old members who are no longer on the board. Also update the admins at https://foundation.x.org/cgi-bin/mailman/admin/board.
Provide your GPG public key to the other board members for confidential conversations. This is also required for getting access to the financial data in the board git. See GPG quick guide for information on how to generate your key, and the README in archives.git for info about git-crypt.
Make everyone members admin again on https://members.x.org after limiting to election committee through the admin interface at https://members.x.org/admin/auth/user/
Read the ByLaws
Read the Harrassment Policy
Familiarize yourself with other Policies as appropriate
Hang out on #xf-bod on OFTC IRC.
Secretary
Ask fd.o admins to update secretary@x.org alias by filing an issue in the fdo gitlab.
Make sure the secretary has member admin rights Secretary needs to approve membership requests.
Send mail to SPI board to inform them of the change (board at spi-inc dot org).
Subscribe to http://lists.spi-inc.org/listinfo/spi-general
Script to run meetings in bod.git/scripts/xorg-bod.
Prepares agenda, nags people for update on the things they promised to do, writes meeting minutes.
Yearly presentation/write-up for the secretary report.
Treasurer
Ask fd.o admins to update the treasurer@x.org alias by filing an issue in the fdo gitlab.
Send mail to SPI board to inform them of the change (board at spi-inc dot org).
Subscribe to http://lists.spi-inc.org/listinfo/spi-general
Maintains books for X.org in CLI Ledger.
Tracks reimbursements and invoices being handled by the SPI treasurer. Send mails to treasurer at rt.spi-inc.org for each new request.
Writes yearly treasurer report.
Socal Media
- Twitter: Private account currently held by Alan Coopersmith
GSoC Administrator
ATM Trevor Woerner
Apply every year to the GSoC, to get accepted as an organisation
Inform potential mentors and students when/if we get accepted
Make sure enough projects are proposed to students
Check the student proposals, and instruct/help students to look for mentors. Make sure they fulfil all requirements (including the open source experience)
Request slots from Google, and assign them to the students, in priority order
Get the students' blog to fd.o planet
Write a blog post about the accepted projects, with links to their blog
Write weekly posts on G+ to talk about the students' work
Ask mentors and students how they feel about their work
Write a final blog post about the year
EVoC Coordinator
ATM Trevor Woerner
See XorgEVoC for details and policies.
XDC Sponsor Coordinator
ATM Daniel Vetter
- Start nagging sponsors for the next XDC right after the last one finished. Sponsors are tracked in bod.git/Sponsors. See SponsorshipLevels for policies.
XDC Organizer Coordinator
ATM Samuel Iglesias Gonsálvez
- Send out RFP a few months ahead of this years XDC, so we can hopefully announce next year's organizer at XDC. See RFP for lots of details.
XDC Paper Committee Chair
ATM Samuel Iglesias Gonsálvez
Make sure you have a good committee (both board and organizers, wide representation if possible).
Make sure you know how much time/slots we have to not overfill the schedule.
Committee instructions before they go and make up their minds matter! If you have too many talks, you need to tell people how many they need to reject/accept/maybe to be able to roughly hit the quota of slots we have. Otherwise they accept everything.
Make sure everyone is added to Indico as reviewer (note that normal reviewers can only review, not judge talks). Currently set up that review is a -1/0/+1 plus comments.
Figure out some process to filter out talks: Clear accepts/rejects go out first, then lots of haggling about the remaining ones.
Solicit workshops as seems useful to completement the program of talks. Don't forget the board meeting.
Build program. For lighting talks this needs to be done by organizers at the conference.
After conference ask attendees for feedback. Put any lessons learned into PapersCommittee
Aim for one week for the initial voting, then two weeks for haggling and figuring out the maybe talks.
Indico can't send message to submitters aside from accept/reject notices, we need to handle travel requests by mail. Regularly check for new submissions with travel requests, forward those as mail to board@ and the requester (you can get their mail by editing the proposal, then edit the author list), and sanity check them (and ask submitters to improve). Also make sure the board actually approves them in a timely manner.